Email Notifications

You can configure Meeting Insights with permissions to enable Microsoft recording notifications for your users during meetings in your Teams’ tenant.

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To manage email notifications:

Under the ‘User Settings’ menu, click the User Preferences option. The email notification options are displayed under the Default User Email Notifications group:

Under Owner, configure email notifications for Owners of meeting recordings:

Email Notification	Description
Owner
AI finished: Ready or Failed	Switch on \| off for an email notification be sent \| not sent to users, indicating that AI Summarization is finished and that its status is Ready \| Failed.
Meeting Processing Failure email notification	Switch on \| off for an email notification to be sent \| not sent to users indicating that meeting processing failed.
Transcription finished: Ready or Failed	Switch on \| off for a notification to be sent \| not sent to users indicating that the transcription is finished and that its status is Ready \| Failed.
Weekly unpublished meetings reminder	Switch on \| off for an email notification to be sent \| not sent to users every week, reminding them about their unpublished meetings.
Added/Removed as a Representative for someone else	Switch on \| off for a notification to be sent \| not sent to users indicating that they've been added \| removed as a representative for someone else.
Get recap email once it's ready (for meetings not published yet) - only for cases you are configured as 'Not AutoPublish'	Switch on \| off for an email to be sent \| not sent to users indicating that a recap is ready (for unpublished meetings). Applies only if users are configured as 'Not AutoPublish'.

Under Recipient, configure email notifications for participants of meeting recordings:

Click the toggle button corresponding to each email notification type to switch it on or off:

Email Notification	Description
Recipient
Action item was assigned to you in a meeting you were not invited to	Switch on \| off for a notification to be sent \| not sent to users after an action item is assigned to them in a meeting to which they were not invited.
Get meeting recap email once a meeting is published	Switch on \| off for a notification to be sent \| not sent to users indicating the meeting recording has been published.
Get meeting recap UPDATE email once it is updated and sent by owner	Switch on \| off for a notification email to be sent \| not sent to users indicating that a meeting recap has been updated by the owner.
Get a notification email once a meeting is shared/unshared with you	Switch on \| off for a notification email to be sent \| not sent to users, indicating a meeting recording has been shared \| unshared with them.
Meeting recording is ready (Video ready)	Switch on \| off for a notification to be sent \| not sent to users indicating that the meeting recording is ready (video ready).
Use Hebrew recap email template if recap is in Hebrew	Switch on \| off for a Hebrew recap email template to be used if the recap is in Hebrew.